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MY WEDDING CHECKLIST

 

:: Make the Big Decisions ::

  • Pick a tentative wedding date and time.
  • Decide on the approximate amount of people to be invited.
  • Tour reception sites. (keep in mind the theme or feel you would like for your reception and how many guests will fit in the room).
  • Determine a budget and who is contributing.
  • Choose an officiant and a ceremony site.
  • Book your reception site. Do you have to use a certain caterer from the reception site? Or can you bring in your own caterer?
  • Decide on a caterer. Determine price per head and a rough sketch of the menu.
  • Choose your color scheme based on the colors of the reception site, ceremony site
  • and the theme or look you want to create. (Simple contemporary, classic white, vibrant fresh or elaborate formal)
  • If you choose to hire a wedding consultant, you should have one before moving to the next step.

:: Pick the Rest of your Vendors ::

(Consider revising your budget and confirm details of service before signing any contracts, this may be a good time to consider hire an event coordinator it may be difficult if your budget is limited, keep in mind you may spend the same amount of money, but the result will be amazing and worry free)
  • Interview and hear samples before deciding on music options. Do you want a band or DJ for your reception?
  • Finalize guest list and bridal party.
  • Start shopping for bridal gown and bridesmaid dresses.
  • Order invitations. Find a printer and determine the design, wording and card stock that will be used. (Consider including where you will be registering for gifts).
  • Contact the hotel(s) of your choice to set aside rooms for out of town guests. Will the two of you and wedding party need rooms also?
  • Many bakeries have cake tasting. Determine the size, design and flavor of cake.
  • Reserve the chairs, tables, and/or any other rental equipment that you will need.
  • Communicate with reception site and caterer to determine what tables and serving equipment are available before renting.
  • Meet with AliciaRodgers Event Design to pick out and rent your linens, chair covers, and tabletop accessories to make your event unforgettable.
  • Helpful information to know: table sizes, number of tables, current guest count and wedding colors.
  • Choose a florist after negotiating prices and flowers that will be available for the season. What floral scheme do you want?
  • Find a photographer and videographer.
  • Start planning the honeymoon. Arrange transportation and lodging.
  • Arrange transportation for the wedding day,  if necessary. How are you, the groom, the wedding party and out-of-town guests getting to the reception?
  • Order wedding dress and bridesmaid dresses. Make sure they arrive at least four weeks before the wedding, to allow time for alterations.

:: Add the Exciting Details ::

  • Send invitations. Request RSVP three weeks prior to wedding in order to get accurate count. Many people will not answer, prepare your self to call, e-mail and text to get an answer.
  • Plan rehearsal dinner. Arrange food, space for dinner, time available to practice, notify bridal party and parents.
  • Shop for and purchase wedding bands. Arrange for them to be engraved.
  • Decide on tux or suit Rental Company. Inform groomsmen where to get fitted.
  • Choose and buy accessories needed with wedding dress and bridal party attire. Jewelry, shoes, cuff links, gloves, headpieces etc.
  • Wedding gift registry. Don't forget to sign up.
  • Research specific marriage license requirements, changing last name with social security, passport (for international honeymoon), health insurance etc.
  • Arrange special readings, music, and vows during wedding ceremony.
  • Make or buy favors for reception and gifts for the bridal party.
  • Print ceremony programs, place cards and/or menu cards. Buy guest book and box or basket for cards.

:: Confirm Details with Vendors ::

  • Have trial run hair and makeup appointment to ensure the perfect up-do. Bring veil.
  • Work out wedding day timing and details. Make sure vendors have access to the site when they need it.
  • Ask appropriate family members or vendors to set out the extras like menu cars, favors, guest book, ceremony programs, etc.
  • Get final guest list and inform caterer, hotel, banquet space, table and linen rental companies of any changes in head count.
  • Make sure all contracts are signed and arrange payment of vendors.
  • Have final fitting of all dresses and tuxes.
  • Confirm honeymoon plans.
  • Get manicure and pedicure.
  • Relax and enjoy the memorable day.

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